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Event Operations Coordinator

Reports to

Event Manager

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Status

Full-time/Exempt 

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Salary

$16-$19/hour

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The Event Operations Coordinator is the lead role in the logistics implementation of events at the Idaho Botanical Garden. Working under the direction of the Event Manager, this position's primary responsibilities include assisting in planning and executing the logistical and technical aspects of Garden events. The Event Operations Coordinator will also supervise some contract and volunteer labor, and implement plans and processes to improve event preparation, execution, set-up and

take-down.

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Responsibilities

Event Preparation

  • Train and supervise Event Support staff, monitoring efficiencies and hours. 

  • Order, organize, and inventory event supplies. 

  • Prepare event sites with operational needs such as lighting, trash and recycling, and electric distribution. 

  • Follows the process defined in Events Best Practices and is responsible for gathering information and communicating the information across teams. This includes creating appropriate documentation for distribution of each signature event.

  • Other duties as assigned. 

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Event Execution 

  • Serve as Onsite main point of contact for all aspects of event set-up and take-down.

  • Assist in managing event flow, including vendor/artist load-in, parking, and load-out.

  • Oversight of event facilities and equipment rental.

  • Prepare classroom and bridal room for site rental clients and on-site partners.

  • Works closely with lead volunteer to observe roles and make changes to address needs in real-time.

  • Other duties as assigned 

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Skills, Specifications, & Experience​

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  • Demonstrate superior communication skills.

  • Ability to prioritize multiple projects in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure.

  • Excellent attention to detail and follow-through.

  • Basic understanding of electrical distribution and event mechanics.

  • Exceptional organizational and diplomacy skills.

  • Ability to effectively work outdoors in varied weather conditions.

  • Solid decision-making skills and sound judgment.

  • Ability to adapt to challenges and opportunities with a solution-oriented perspective.

  • Demonstrated ability in support staff and volunteer supervision.

  • Computer proficiency including Microsoft Office.

  • Flexibility in schedule, working some evenings and weekends.

  • Ability to perform manual labor, such as loading and unloading equipment, operating equipment and standard power tools, climbing ladders, etc.

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Requirements

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  • Minimum of two years’ experience in event coordination and/or back-of-house event production.

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To Apply

Please submit resume and cover letter, for review to hire@idahobotanicalgarden.org

It is understood that this job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

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Anti-Racism Statement:

The Idaho Botanical Garden acknowledges the harm and injustice committed against Black, Indigenous, and People of Color (BIPOC) communities including colonization, slavery, segregation, denial of proper resources, mass incarceration, police brutality, and economic and voter suppression--systems that have been perpetuated for hundreds of years.

We wish to honor Indigenous community’s native to this region including the Paiute, Shoshone, and Bannock tribes. We express gratitude and appreciation to the traditional stewards of the land and to those who have been living and working in this valley from time immemorial.

We must continue to strategize and support one another, both within our organization and our greater community, to make space for diverse voices to express themselves fully and to cultivate a culture that embodies the means of a collective. We stand firm in our ability to name and eliminate racist behavior and to provide proper training to our Board and Staff in an effort to uphold this commitment.

We will continue to ask hard questions, share our stories, and think critically to ensure the longevity of a movement toward equity and inclusion. We strive to create an environment where welcome, wellness, safety, and success are possible for all who visit this space and to carry these efforts beyond our garden walls.

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