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Event Director

Reports to

Senior Director of Visitor Services

Status

Full-time/Exempt 

Salary

$65,000 - $75,000

The Event Director is responsible for the creation, implementation and ongoing success of a comprehensive signature and partner event programming. The Event Director sets strategy and oversees all areas of event implemenation and guest experiences including planning, evaluation, promotion and analysis upon execution.  The Event Director works with a team of key leaders to establish  event goals and details, fulfilling event sponsorships, recruiting partners, merchant vendors, entertainment, and service providers. The Event Director supervises the Event  Manager, Event Operations Coordinator, and supports the oversight of seasonal event workers. The Event Director is responsible for generating revenue through garden events, sponsorships and effective budget management.  This position serves as part of our leadership team and will be involved in understanding the business, budgets, organizational decisions and be responsible for implmentation of all event aspects.

Responsibilities

Department Leadership and Administration

  • Strategic oversight and evaluation of all IBG signature, partner, and site rental events, and event department

  • Provide guidance and direction for the team that executes all event logistics from planning to implementation.

  • Strategic oversight of event calendar, taking into account all aspects of an event including event set up, tear down, on-site staffing needs, as well as organizational and event team capacity.

  • Create, manage, and update annual event calendar, organization’s event database systems, and public and private calendars.

  • Create and manage event budgets, revenue, and expenses, maintaining accuracy and accountability of budgets.

  • Oversee and manage event team timelines and deliverables for all components IBG signature, partner, and site rental events.

  • Assess and create processes to ensure a efficiencies within the event team. Create and maintain training materials, steps and procedures for event staff.

  • Create and oversee the negotiation of contracts with vendors, partners, entertainment, equipment, and professional services. support sponsorship contracts, and ensure accounts receivable payments are made.

  • Hire, train and manage event staff, ensuring Garden policies are enforced, and customer service standards are upheld.

  • Ensure safety and security of all guests and staff attending IBG signature, partner, and site rental events.

  • Oversee site rental program, including bookings, contracts, and staff who implement day of private event activities.

  • Lead and manage event evaluation and outcome meetings following all IBG signature and partner events. Share reporting with leadership team.

  • Create a positive environment in which staff, guests and vendors feel welcome and enjoy their experience at IBG.

Marketing

  • Work with the Marketing and Communication Director to support IBG as a venue for private events.

  • Work with the Marketing and Communication Director to drive attendance to all IBG signature and partner events by providing information, details, and background, to ensure a successful marketing strategy.

  • Provide regular updates if additional marketing support is needed based on event attendance.

 

Sponsorship Support

 

  • Ensure IBG sponsorship relationships are supported, and deliverables are fulfilled.

  • Work with Sponsorship Coordinator to cultivate corporate sponsor program and solicit event sponsors and partners.

  • Work with Development Director to analyze partner relationships and create new streams of revenue through joint sponsorship and marketing opportunities.

 

Other duties as assigned.

Preferred Skills, Specifications, & Experience

  • 5+ years of customer service experience and a strong track record of providing excellent customer service, preferably in an arts or museum environment.

  • Computer proficiency essential; strong understanding of Microsoft Office

  • Sales or business development experience a plus

  • Experience with Adobe Creative Suite, Photoshop, In-design, or photography a plus

  • A high degree of comfort with online fundraising tools, the benefits of social media

  • Access to a vehicle as local travel is required.
     

Requirements

  • Minimum of 5years’ experience in event planning

  • Minimum of 3years’ experience in staff management

  • Ability to multi-task in a fast-paced, creative environment and to work well under pressure.

  • Excellent interpersonal, verbal, and written communication skills

  • Excellent attention to detail and follow-through

  • Exceptional organizational and diplomacy skills, decision-making skills, and sound judgment

  • Ability to adapt to challenges and opportunities with a solution-oriented perspective.

  • Flexibility in schedule, working some evenings and weekends.

To Apply

Please submit resume and cover letter, for review to hire@idahobotanicalgarden.org

It is understood that this job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the Seasonal Educator within this job, but this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Anti-Racism Statement:

The Idaho Botanical Garden acknowledges the harm and injustice committed against Black, Indigenous, and People of Color (BIPOC) communities including colonization, slavery, segregation, denial of proper resources, mass incarceration, police brutality, and economic and voter suppression--systems that have been perpetuated for hundreds of years.

We wish to honor Indigenous community’s native to this region including the Paiute, Shoshone, and Bannock tribes. We express gratitude and appreciation to the traditional stewards of the land and to those who have been living and working in this valley from time immemorial.

We must continue to strategize and support one another, both within our organization and our greater community, to make space for diverse voices to express themselves fully and to cultivate a culture that embodies the means of a collective. We stand firm in our ability to name and eliminate racist behavior and to provide proper training to our Board and Staff in an effort to uphold this commitment.

We will continue to ask hard questions, share our stories, and think critically to ensure the longevity of a movement toward equity and inclusion. We strive to create an environment where welcome, wellness, safety, and success are possible for all who visit this space and to carry these efforts beyond our garden walls.

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