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Bookkeeping Assistant

Reports to

Finance Director



Flexible Schedule, Hybrid


$18 - $23/hr 

The Bookkeeping Assistant is responsible for QuickBooks online financial support, including reconciliations, accounts payable, accounts receivable, credit card reconciliations, and other data entry as needed


  • ​Daily bookkeeping data entry in QuickBooks, including accounts payable.

  • Enter ACH and credit card transactions, uncleared transactions, and other occasional accounting needs.

  • Complete month-end reconciliations and accruals.

  • Support site rental program by invoicing and reporting site rental activity.

  • Assist with inventory tracking as needed.

  • Other duties as assigned.

Skills, Specifications, & Experience​

  • Skilled in QuickBooks Online and Excel.

  • Familiarity with the management of restricted funds.

  • Experience with Ramp or

  • Skilled in bookkeeping and accounting.

  • Inventory tracking experience.

  • Practice safe work practices, including anticipating safety needs and applying risk management and reduction procedures.

  • Experience implementing oral and written instructions, explaining and applying policies and procedures.

  • Ability to work cooperatively with staff and volunteers.

  • Ability to prioritize order of task completion in a dynamic environment.


  • Education and/or experience with QuickBooks online general bookkeeping and accounting, including year-end reporting requirements.

To Apply

Please submit resume and cover letter, for review to

It is understood that this job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the Impact Writing Coordinator within this job, but this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Anti-Racism Statement:

The Idaho Botanical Garden acknowledges the harm and injustice committed against Black, Indigenous, and People of Color (BIPOC) communities including colonization, slavery, segregation, denial of proper resources, mass incarceration, police brutality, and economic and voter suppression--systems that have been perpetuated for hundreds of years.

We wish to honor Indigenous community’s native to this region including the Paiute, Shoshone, and Bannock tribes. We express gratitude and appreciation to the traditional stewards of the land and to those who have been living and working in this valley from time immemorial.

We must continue to strategize and support one another, both within our organization and our greater community, to make space for diverse voices to express themselves fully and to cultivate a culture that embodies the means of a collective. We stand firm in our ability to name and eliminate racist behavior and to provide proper training to our Board and Staff in an effort to uphold this commitment.

We will continue to ask hard questions, share our stories, and think critically to ensure the longevity of a movement toward equity and inclusion. We strive to create an environment where welcome, wellness, safety, and success are possible for all who visit this space and to carry these efforts beyond our garden walls.

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